Contract and Procurement Management (Project Management)
Scenario: An Inventory Control System
“You sell seeds from a catalog, and business has been blossoming. However, your inventory tracking system is inadequate. In high season, supply outages have been frequent, and customer complaints over delays have been increasing. You fear that your business will die on the vine unless something is done to improve things. You want to hire a management consultant to design a new inventory tracking system. This kind of work normally requires about 6 months worth of effort. It is now May. You need to issue a “Request for Proposal” for this work. The procurement will be for the design stage only—implementation may or may not be handled under a separate contract at a later date.”
Your RFP or Request for Proposal should utilize the best practices of the pre-award phase listed in the text that apply to your project. You must choose the type of contract (Fixed Price, Cost-Plus, Time and Materials, etc) that you feel is most appropriate for this procurement. I will set the length limit at a minimum of 15 double-spaced pages (12-point font) for the main body of the RFP, no more than 20 pages. You may attach additional appendices if you wish, but these must be limited to clarifying material that has been borrowed from elsewhere or developed as an exhibit and they are not included as part of the minimum 15 page limit.
The first page of your overall submission must be a cover sheet that contains the project title (hopefully, not “PP1” or anything like it—be inventive), your name, your e-mail address, and course identifying information (e.g., “PROJ598 for this term” will suffice —, use the correct term identifier). The second page will be a Table of Contents (TOC) listing the major RFP sections together with page numbers. The next 1 – 15 pages constitute the main body of the RFP. Remember “ALL” sections in the template are graded components, so remember to complete each section and sub-section. You should not have any sections that are not applicable (N/A) or to be determined (TBD) in the proposal. Include a reference page at the “end” of the proposal listing the references that you used in the RFP preparation in APA format, including websites, if any. Don’t forget to cite any sources in the text of your paper using APA format as well. This is an academic assignment, therefore APA format is required. Appendix B contains a list of suppliers to whom you would send the RFP. These must be real bona fide contractors—not hypothetical ones. On that page, explain how you chose these potential suppliers and why they are acceptable for your project. Be detailed with your explanation. The cover sheet, TOC, reference page, and supplier list do not count toward the 15-page minimum.
The structure should, therefore be
Cover sheet (one page)
Table of contents (one page)
RFP main body (Minimum of 15 pages)
References in APA format (no page limit)
Appendices (no page limit)
Appendix B: Supplier list (one page)